HACCP and food safety protocol for patient meals

Facility Safety

KEIT DAY HOSPITAL

HACCP and food safety protocol for patient meals

Official Manual of Clinical, Care and Organizational Protocols

1. Document Control Information

2. Scope of Application

Applicable to the preparation, packaging, transport, distribution and management of meals intended for hospitalized patients.

3. Responsibilities

• HACCP Manager: supervision of the system and its records.
• Hotel Kitchen: safe preparation and storage of food.
• Ward: correct patient identification, meal distribution and management of special diets.
• Medical Directorate: definition of clinical and dietary restrictions and exclusions.

4. Operating Procedure

• Check raw materials, expiration dates, packaging integrity, temperatures and traceability of incoming batches.
• Store food correctly, keeping raw foods, cooked foods and allergens separate.
• Prepare meals in compliance with hygiene, sanitation, cross-contamination prevention and proper cooking requirements.
• Manage dedicated diets for postoperative needs, diabetes, allergies or other clinical conditions.
• Transport meals from the kitchen to the ward in suitable, clean and dedicated containers, ensuring appropriate delivery times and temperatures.
• Distribute meals only after verifying the patient’s identity and compatibility with the prescribed dietary plan.
• Record non-conformities, suspected foodborne illness or meal distribution errors and immediately implement corrective action.

5. KEIT Operational Standards

• Food prepared in the hotel kitchen and intended for the ward is managed as an integral part of the patient safety pathway.
• The clinical needs of surgical patients always take priority over hospitality considerations or logistical convenience.
• HACCP records must be available and verifiable.

6. Records and Documentation

• Temperature and refrigerator register.
• Batch and traceability register.
• Kitchen and container sanitation records.
• Special diet and non-conformity register.

7. Review and Updates

Periodic updates through joint audits conducted by the HACCP Manager and the Medical Directorate.

8. Related Attachments and Forms

• Operational checklists, recording forms, audit sheets and maintenance registers applicable to this protocol.
• Any department-specific or equipment-specific technical attachments are referenced in the relevant local operating instructions.

9. Final Approval